Associate Director of Admissions, Undergraduate - Office of Admissions
Chicago, IL 
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Associate Director of Admissions, Undergraduate - Office of Admissions


Associate Director of Admissions, Undergraduate - Office of Admissions

Hiring Department: Office of Admissions

Location: Chicago, IL USA

Requisition ID: 1024480

Posting Close Date: 5/17/2024

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary
Responsible for the oversight of activities related to recruitment, admissions and registration for undergraduate students. This includes direction of the admissions process from point of inquiry through enrollment and enforcement of academic policies as set by the university.

Duties & Responsibilities

  • Oversee all phases of admissions including recruitment activities, enrollment planning and strategy, hiring, training and supervision of admissions advisors and credential evaluators and other undergraduate admissions initiatives. Serve as final authority on undergraduate admissions related initiatives.
  • Prepare, maintain and interpret statistical data regarding enrollment, financial aid and attrition. Utilize reports to set immediate priorities and long range goals.
  • Provide strategic management which includes determining and setting unit goals and priorities, and identifying areas of improvement and developing new routines or procedures within undergraduate admissions.
  • Evaluate courses and degrees offered by other schools to determine their equivalency to courses offered on campus. Confer with staff of other schools to explain admission requirements and student transfer credit policies.
  • Maintain student information and permanent academic records.
  • Direct preparation of printed and web materials explaining admission requirements policies for public dissemination and recruitment goals.
  • Conduct regular review of related university policies and procedures to propose modifications, if necessary. Serve on policy making admissions committees.
  • Oversee the evaluation of transcripts and degrees received from other institutions and evaluate transfer credit. Solve difficult and escalated cases.
  • Facilitate training sessions for faculty and/or staff or coordinate training through consultants as needed.
  • Collaborate on and oversee recruitment initiatives, develop and assign staff to territories in order to meet the University's growth goals.
  • Develop and execute comprehensive plans to achieve the university's recruitment, admissions, yield, and retention goals.
  • Direct management, including hiring, training, development and annual reviews of admissions advisors and credential evaluators and assistant directors.
  • Represent Admissions in meetings with colleges, campus support staff, program directors, and deans. Make presentations and answers all questions pertaining to undergraduate admissions.
  • Participate in admissions and other campus search committees.
  • Participate in national conferences and interact with national admissions organizations (AACRAO, NACAC, NAFSA, TAICEP, or similar). Serve on national panels and participate in workshops related to the admissions profession.
  • Write training materials and compose detailed reference guides for undergraduate admissions procedures. Create and maintain documentation related to undergraduate admissions business processes.
  • Coordinate communication between Undergraduate Admissions and campus departments and various internal units; trouble-shoot systemic problems and provide analysis and solutions for problems that arise throughout campus.
  • Maintains and ensures compliance with NACAC best practices, Higher Learning Commission requirements, and ethical recruitment standards.
  • Resource for peers in Graduate, Professional, and International Admissions.
  • Perform other related duties and participate in special projects as assigned.


    • Qualifications:

    Minimum Qualifications
    A minimum of a Bachelor's degree required

    A minimum of 7 years' experience dealing with issues related to undergraduate, graduate, and/or professional admissions, recruitment, or student activities.

    Preferred Qualifications
    Master's degree preferred.

    Knowledge of recruitment practices, admissions procedures, and registration functions
    Knowledge of relevant legislation, rules, regulations, tools, procedures, technical specifications, and developments pertaining to admissions, information technology, and international education.
    Knowledge of college admissions criteria and policies. Must be able to make independent decisions as situations arise.
    Knowledge of professional standards, policies and practices of NAFSA, TAICEP, NACAC and AACRAO. High level of organization and attention to detail. Ability to multi-task and to handle cases that require the coordination of multiple campus units in order to reach a resolution
    Strong oral and written communication skills with diverse populations.
    Experience handling difficult cases and resolving issues with campus staff and prospective applicants. Experience doing research and problem-solving that require critical/analytical thinking and decision-making. Experience training and mentoring employees.
    Substantial knowledge and experience with current university student database software required. Independent judgment and highly focused advanced technical, scientific, or creative expertise. Intellectual, conceptual, analytical and writing skills utilizing in-depth knowledge of both a discipline and Admissions practices.
    High level of project management.
    Membership in national organizations such as NACAC, AACRAO and NAFSA preferred.

    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

    The university provides accommodations to applicants and employees.
    Looking for more University of Illinois positions?

    We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.






    The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.


    To apply, visit







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    The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.

    The University of Illinois Chicago is an affirmative action, equal opportunity
    institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.

     

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    Job Summary
    Company
    University of Illinois Chicago
    Start Date
    As soon as possible
    Employment Term and Type
    Regular, Full Time
    Required Education
    Bachelor's Degree
    Required Experience
    7+ years
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